Records Management in the Accounting Industry
As you probably know, an accounting firm doesn’t make money unless it provides its clientele with accurate, top quality service. First and foremost, an established accounting firm must be well organized. It should also have a sophisticated system in place for proper and organized records management.
So if you own or work at an accounting firm of any size, you probably already know that the old paper filing system you used when you first started cannot render the best client support. In fact it may be preventing you from growing. With this said, it’s crucial that you reclaim efficiency. With the proper system, you’ll gain access to all your files and you’ll have better control of the life cycle of your records.
By following a set of procedures, you’ll be able to manage the data from its inception to the time when it needs to be archived or disposed of.
Nowadays, more accounting firms are turning their office into well run organizations with the aid of records management services. With their help, they’re able to establish methods for locating files and a security system that limits the access to only those who you designate as users. And with their programs, you can rest assured that that all data is backed up and safe from hackers or any unforeseen natural disasters.
Today’s successful accounting and auditing practices use sophisticated software in an effort to improve their records management environment. This is necessary, as clients expect quicker response to their inquiries. Someone who needs a copy of a tax return from a few years back is not willing to wait for days to obtain it.
Another reason why they’ve resorted to implementing computerized records management has to do with government regulations affecting the accounting industry. As the owner of a firm you must keep abreast of the laws that govern your field, and make sure you comply with them.
Firms with multiple locations find that most document management services offer the type of programs that can aid in controlling a project’s progress. Thus, if a file needs to be worked on, you’ll be notified who’s working on the documents and who’s scheduled to follow up in the future.
An accounting firm that takes its records management seriously is likely to increase profitability.